The regular meeting of the Council of the Village of Michiana was called to order at 7:00 p.m. (EDT) by President John Luce.
Present were John Llewellyn, John Luce, Sheila Stein, and Patricia Carpenter.
Motion by J. Llewellyn and seconded by S. Stein to excuse the absence of H. Herbst. Motion carried, 4-0.
Motion by J. Llewellyn and seconded by S. Stein to accept the minutes of the December 10th, 2007 meeting as printed to be filed. Motion carried, 4-0.
Motion by J. Llewellyn and seconded by S. Stein to accept the minutes of the December 21st, 2007 special meeting as printed to be filed. Motion carried, 4-0.
Personnel and Commissionerís Reports:
Treasurerís Report: The treasurer has filed a request to file the monthly state payroll taxes online, which will eliminate the currently monthly paper reports and mailings.
Police Chief Report: Nothing additional to report.
Building Inspectorís Report: B. Owens will look into the Buford matter again per the request of President Luce.
Tree/Fence Inspector Report: K. Wulff left the meeting prior to giving his report.
Superintendent Report: Reitz reported that the pickup truck had been sold for scrap for $400. Due to several issues being noted in the recent water capacity report as issued by Peerless Midwest and Merritt Engineering, Reitz requested the council approve a list of maintenance and repairs to the pump house.
Motion by S. Stein and seconded by J. Llewellyn to approve rebuilding pump #3 and increasing itís capacity to 500 gpm and moving it to the #2 position; replacing the #3 position with a new 750 gpm pump; installing a standby generator; adding a remote access control call box; and installing a new water discharge meter; at a total cost not to exceed $160,000. Motion carried, 4-0 on roll call vote.
MSVFD Report: Chief Imes was not in attendance.
Water Authority Report: The MDEQ permit for the Lake Shore Drive watermain project has approved and received.
Clerkís Report: Nothing additional to report.
Motion by J. Llewellyn and seconded by S. Stein to accept the Personnel and Commissionerís Reports, and approve the bills for payment. Motion carried, 4-0.
Finance/Insurance: Nothing to report.
Human Resources: J. Luce requested all requests for the personnel policy changes be made in writing and submitted at the next meeting.
Communications: M. Nallenweg stated she has scanned several ordinances, and will be posting everything to the website soon.
Planning & Zoning: Nothing to report.
Motion by J. Llewellyn and seconded by S. Stein to accept the reports, bills, and payroll for the month. Motion carried, 4-0.
P. Carpenter said the Womenís Club had finally agreed to pay $100 per month in rent for the day camp operations, and submitted the final draft of the contract with the Womenís Club.
Motion by P. Carpenter and seconded by J. Llewellyn to accept the new contract with the Womenís Club. Motion carried, 3-1, with S. Stein dissenting.
After much discussion, it was decided that the Womenís Club contract would be submitted to the Villageís attorney for review prior to acceptance.
Motion by S. Stein and seconded by J. Llewellyn to rescind the previous motion accepting the contract with the Womenís Club. Motion carried, 4-0.
P. Carpenter submitted a draft of the proposed nuisance ordinance for council review. After discussion, it was decided to add a penalty fine of $100 per day while the nuisance is still ongoing.
There is still a vacancy on the Water Authority and the Planning & Zoning Committees.
Chief Papke informed the council that Bill Gast has been hired to fill in the part-time police officerís position due to Tim Buse being contacted and not being available due to his shifts constantly changing.
There are two variances (Stallsmith & Hollander) which have been submitted to the Village for approval. J. Luce requested the hearings be held at 6:30 p.m. EST on February 11th, 2008.
There being no further business, motion by J. Llewellyn and seconded by S. Stein to adjourn the meeting. The meeting was adjourned by President Luce at 8:00 pm EST.
Mary Jo Nallenweg
Village of Michiana, 4000 Cherokee Drive, Michiana, MI 49117 269-469-4600